How to import a used excavator?

Take care for some important points.

1) Search for machinery at well-known websites. An important issue is always where and how quick you can purchase spare parts and service for a second hand excavator.

 2) Negotiate price of excavator, delivery and payment terms Tactically I would recommend to ask at first step for machine price in "as is" condition. Then I would ask what kind of repairs are required and how much these will cost. Better than talking from the beginning about best possible machine price I would try to get the price a bit under pressure by including the repairs and delivery to port. This way you help the dealer to keep face but to get repairs and delivery to port included.

 3) Get the excavator inspected by a third party such as MEVAS Machinery Evaluation. It is very likely the dealer will forget to mention a couple of required repairs. The undercarriage description will be always better than in reality. The play in pins and bushings will be always described as good. If you pay 600€ for an inspection prior delivery you will receive sufficient information about all issues. A detailed inspection report will help you to negotiating more repairs or price reduction. This way the inspection fee will be pay off anyway. MEVAS can inspect Caterpillar, Komatsu, Hitachi, JCB, Liebherr, Daewoo, Samsung, Atlas, Terex and other excavators.

 4) Have the supplier to provide you with the related customs documents Usually the machine trader has good contacts to local customs offices. He can provide you easily with the required customs documents for the used excavator and attachments.

5) Select the freight forwarder who can deliver the machine to port, ship it to your port of destination and negotiate shipping and handling fees with him. There are a couple of heavy equipment shipping companies available. These know all about shipping of excavators. They know what would be best port of departure and best port for importing a machine to your place. I would recommend again talking with machine supplier for support. He has for sure good contacts to local and international freight forwarders. If he doesn't want to help you ask MEVAS for a recommendation. Make sure you have the exact dimensions of the excavator in transport position and the correct weight. Check if blade and blade arm are assembled or lose. These factors have influence to shipping cost. Check with machine supplier if packing and delivery in a container would be an option. This is far cheaper than Ro-Ro shipping.

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6) Freight insurance Talk to supplier or freight forwarder about the freight insurance. It would not be the first time a vessel gets into stormy weather and your excavator arrives filled up with salty water and is useless.

7) Start early talking to your local authorities about import of the used excavator and gather info about the taxes you will have to pay. It might be you have to pay import duty for the excavator. This question can only be answered by your local authorities. It could also be possible you need to pay import VAT. Check these details carefully to avoid bad surprises.

8) Payment with Letter of Credit For paying a machine with an L/C there are several preconditions. Talk to your bank institute what documents are required to get an L/C set up. Several freight documents will be needed. In most cases the bank will insist in a third party independent inspection performed by a company such as MEVAS Machinery Evaluation.

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